Integration - Outlook

Connect Outlook with Cosmos to streamline your video meetings and calendar workflow. The integration offers two powerful features to enhance your meeting experience.

Microsoft 365: Sync your Outlook calendar to Cosmos:

• View all Outlook events for different users directly in Cosmos
• See meeting participants and details in Cosmos
• Automatically update when meetings change

Outlook Calendar Add-in: Add Cosmos meeting links to Outlook:

• Generate Cosmos meeting links automatically when organising meetings in Outlook calendar
• No manual copying of meeting links needed

Note: We recommend connecting both sections to take full advantage of Cosmos.

Requirements:

To set up the Outlook Integration, you must be:

• Cosmos Admin
• Microsoft 365 Admin

Follow these steps:

• Microsoft 365 Calendar Sync
• Outlook Calendar Add-in

To Sync Microsoft 365 Calendar:

1. Go to Space dropdown > User preferences > Select Outlook Calendar in Integrations.
2. Click Connect Microsoft 365

3. Sign in with your correct Microsoft 365 admin account.

4. Click Accept to grant the necessary permissions to sync the calendar events.

5. You'll see the success screen once connected.

To Get Outlook Add-in :

1. Go to Space dropdown > User preferences > Select Outlook Calendar in Integrations.
2. Click Install Outlook Add-in

4. Click Get it now (login to your Outlook if prompted) and make sure that the correct Outlook account is logged in.

5. Your Microsoft 365 admin centre will open. Select Entire Organizationto deploy for all team members using Cosmos. This saves time by adding the add-in for everyone at once.

6. Click Next for both Users and Deployment steps, and then click on Finish Deployment

7. The deployment takes 10-20 seconds to get deployed. The add-in may take up to 72 hours to appear in Outlook.

8. Once the add-in is deployed, go to your Outlook Calendar tab and create a new appointment. Click on Cosmos Video add-in and Sign-in/up to your Cosmos account.

9. Allow Cosmos to open a new window.

10. Select your default Cosmos space from the dropdown and click Authorize.

11. Once authorised, you can set Cosmos links with Set Link to Meeting, and it will populate the necessary fields.

That's it; you are ready to host meetings in Cosmos.