Meeting Rooms: Host focused group calls with recording and breakouts
Meeting Rooms are like conference rooms or classrooms in a physical building—dedicated spaces for structured group conversations. The entire room functions as a single video call where everyone can see and hear each other, regardless of position. Think of it as your team's private conference room: similar to Google Meet or Zoom, but integrated into your Cosmos space. Perfect for planned meetings, presentations, and discussions where everyone needs to participate.
Meeting Rooms are ideal for:
- Team standups: Daily check-ins where everyone participates
- Workshops and presentations: Structured sessions requiring full attention
- Private conversations: Sensitive discussions that need confidentiality
- Brainstorming sessions: Collaborative discussions with your team
- Client meetings: Professional, focused environment for external calls
- All-hands meetings: Company-wide announcements and updates
Meeting Rooms provide structure when you need everyone's full attention or when discussing topics that require privacy.
How to join a Meeting Room
1. Locate a Meeting Room on your floor plan—look for the room cards with presentation board icon
2. Click inside the Meeting Room area
3. You'll instantly join the call and see everyone in the room
When you join, the entire Meeting Room background lights up on the floor plan, showing that a call is active.
Meeting Room features
Meeting Rooms come equipped with everything you need for productive calls. Access all meeting tools from the bottom toolbar:
- Lock: Secure your room for confidential meetings so no one else can join
- Invite: Bring teammates or guests into the meeting
- Record: Capture the entire meeting for future reference (powered with AI transcriptions and summaries)
- Hand Raise: Raise your hand to signal you want to speak.
- React: Send quick emoji reactions during the call
- Breakout: Split participants into smaller focused groups
- Timer: Track time for activities or presentations
- Action: Access additional controls from the command centre
Split meeting participants into smaller groups during workshops or team activities for focused discussions. When the breakout ends, everyone automatically returns to the main room. For detailed instructions on setting up and managing breakouts, see here
How to invite people to a Meeting Room
Share your Meeting Room link to invite teammates or external guests:
1. Hover over the Meeting Room card on your floor plan
2. Click Copy Room Link
3. Share the link via email, Slack, or your preferred communication tool
People can join directly by clicking the link, even if they're not already in your Cosmos space.
How to change a Meeting Room name
Customise your Meeting Room name to reflect its purpose (e.g., "Weekly Standup" or "Client Calls"):
1. Click on the Meeting Room card
2. Click Details
3. In the right-side menu, edit the Name field
4. Click Save
The new name will appear on the room card for everyone in your space.
Meeting Room capacity
Meeting Rooms can support up to 200 people in a single call, making them perfect for company-wide meetings, large workshops, or all-hands sessions.
Cosmos pricing is based on the number of online users in your space at any given time, so ensure your space plan can accommodate the people you want to bring together. Check the pricing here
Meeting Rooms vs Spatial Areas
Meeting Rooms function like conference rooms where everyone sees and hears each other regardless of position—similar to a traditional video call.
Spatial Areas work like physical open spaces where people can only hear and see others when they're close to each other. To know more about Spatial Areas, see here
Use Meeting Rooms for structured discussions where everyone needs to participate. Use Spatial Areas for organic, walk-up interactions and networking.